Inbox Zero To Improve Productivity Of Outlook Program

Microsoft Outlook

How many email messages do you receive every day, and how much time does it take to process these email messages? Research has revealed that on an average, people receive about 100 email messages per day. The study also revealed that 41% of the average time of an individual might be spent on sorting these email messages. This can prove to be much frustrating and counterproductive.

Microsoft Outlook tools like Inbox Zero strategy suggests that the users should consider every email message as a reason to take action, not as some object that can be piled up in the inbox of the users forever. When the users assume that each of the email requires them to take action, it becomes a motivational tool rather than becoming a burden. The actions that can be taken with the Inbox Zero tools are explained below.

Delete

This will allow the users to delete email messages from subscriptions, emails that were copied without any reason, spam emails, email messages that do not need a response, and the emails that are useless.

Delegate

The users will not be able to do anything alone. If the action that needs to be taken is worth to be delegated, you can just make a task for the appropriate assignee.

Respond

Some of the email messages need nothing more than your response. You can make the response short, quick, and as valuable as possible.

Defer

This will send the email message to your to-do list with low priority. You can set a deadline to respond or take action later.

Do

Send the email message to your to-do list with high priority.

Outlook Tools

The Do and the Defer points above are the most important. Email messages in these categories push the user to work quickly and are the only valuable email messages when it comes to the productivity of the Outlook program. When the users send all of their to-do email messages to the Outlook task list, they will be able to treat them like usual tasks, set deadlines, prioritize, color code etc. It would be best for you to use a special Outlook productivity tool like TaskCracker for Outlook that can significantly decrease the amount of time that you spend on processing and prioritizing tasks.

These are some of the salient features of the Inbox Zero strategy tool for Outlook. If you wish to know more on the different Microsoft Outlook tools, you can contact our Outlook support desk.